Job Details
Time & Attendance Specialist (Medford)
2025-09-02 Premier Community Supports Medford,OR
Description:
1. Collaborate with county offices and billing and payroll team members to address timecard errors, manage overtime, answer DSP questions related to clocking & payroll systems as needed.
2. Identify and remediating exceptions, eligibility errors, and/or corrections with DSPs and supported Individuals' families/guardians to minimize unbillable supports.
3. Conduct ongoing review of employee time and attendance records to ensure accuracy and collectability of clocked hours.
4. Liaise with DSPs and county management teams to address inaccuracies in time-clocking activities.
5. Proactively compare time and attendance trends to related authorizations to prevent over-clocking of hours.
6. Identify inefficiencies between time clocked and authorized hours to maximize support opportunities for Individuals.
7. Identify opportunities to increase regular hours worked by existing DSPs and reduce reliance on overtime hours to provide Individual supports.
8. Review punch anomalies to identify and address errors in classification.
Competencies:
1. Meets productivity requirements.
2. Works well with group problem solving situations.
3. Relates effectively with Individuals-Served/families, staff, and community partners.
4. Handles crisis situations effectively and ethically according to Premier Policies and Government Mandates.
5. Writes clearly, timely and accurately, including report writing, record keeping, and other documentation.
6. Contributes to building a positive and productive relationship with work team and Individual's-Served/families.
7. Ability to pass a drug test upon request.
8. Effectively manages time by prioritizing, planning, scheduling work activities, ability to deal with frequent change, delays, or unexpected events.
9. Anticipates future changes and creates plans to best fit the situation.
10. Skilled in multitasking and deadline management within high-pressure settings, ensuring timely and uncompromised results" to the Competencies requirements
Education and Experience:
Knowledge, Skills, and Abilities:
1. Possess effective conflict resolution skills, problem solving skills, deductive reasoning, and leadership skills.
2. Strong written and verbal communication skills using tact, courtesy, and cooperativeness.
3. Computer experience, Microsoft Word, Microsoft Excel, QuickBooks, and ability to use standard office equipment and software.
4. Ability to perform basic math functions.
5. Define problems, collect data, establish facts, and draw valid conclusions.
6. Exercise judgment, resourcefulness, ingenuity, and initiative.
7. Ability to perform instruction, monitoring, and assessment of the work of others.
8. Able to work with minimal supervision.
Certificates, Licenses, Registrations:
1. Valid driver license, car insurance, and reliable transportation required.
Salary Description
$23-$25 per hour
The Time & Attendance Specialist is responsible for supporting the Time & Attendance Administrator with billing duties, reviewing employee time records and Individual authorization information to ensure collectability of billings for employee hours worked.
Requirements
Qualifications: To perform this job successfully, the Time & Attendance Specialist must be able to perform each standard of performance, essential duties, and competencies, while maintaining credentials, and the requirements included in this document. The information below is representative of the required knowledge, skill, and/or ability. Reasonable accommodation may be made to enable Individuals with disabilities to perform the essential functions.
Standards of Performance:
- To manage ethically and consistently with the Premier Mission Statement and Policy and Procedures.
- To complete tasks effectively and efficiently according to Premier's most current Standard Operating Procedures.
- To ensure Premier's compliance with government mandate by acting in Good Faith and Sound Financial Judgement.
- Consistently demonstrates and incorporates principles of safety for self and others in daily activities and ensures participation in Premier safety programs. Attends required safety training and participates in safety drills and exercises. Ensures tools and equipment are always in good working order and uses equipment safely.
- Requires punctuality, regular attendance, and communication of unexpected changes in work schedule.
- Performs job duties in a prompt, thorough, acceptable manner and includes meeting or exceeding any deadlines provided.
- Works cooperatively with all of Premier's Individuals-Served, Premier staff members and other persons contacted while performing duties. Shows respect and sensitivity to others.
- Complies with Federal and State laws regarding HIPAA Privacy Law and staff, program, and management confidentiality.
- Safeguards Premier property and reports any incident of theft, fraud, waste, or unauthorized possession of company property.
1. Collaborate with county offices and billing and payroll team members to address timecard errors, manage overtime, answer DSP questions related to clocking & payroll systems as needed.
2. Identify and remediating exceptions, eligibility errors, and/or corrections with DSPs and supported Individuals' families/guardians to minimize unbillable supports.
3. Conduct ongoing review of employee time and attendance records to ensure accuracy and collectability of clocked hours.
4. Liaise with DSPs and county management teams to address inaccuracies in time-clocking activities.
5. Proactively compare time and attendance trends to related authorizations to prevent over-clocking of hours.
6. Identify inefficiencies between time clocked and authorized hours to maximize support opportunities for Individuals.
7. Identify opportunities to increase regular hours worked by existing DSPs and reduce reliance on overtime hours to provide Individual supports.
8. Review punch anomalies to identify and address errors in classification.
Competencies:
1. Meets productivity requirements.
2. Works well with group problem solving situations.
3. Relates effectively with Individuals-Served/families, staff, and community partners.
4. Handles crisis situations effectively and ethically according to Premier Policies and Government Mandates.
5. Writes clearly, timely and accurately, including report writing, record keeping, and other documentation.
6. Contributes to building a positive and productive relationship with work team and Individual's-Served/families.
7. Ability to pass a drug test upon request.
8. Effectively manages time by prioritizing, planning, scheduling work activities, ability to deal with frequent change, delays, or unexpected events.
9. Anticipates future changes and creates plans to best fit the situation.
10. Skilled in multitasking and deadline management within high-pressure settings, ensuring timely and uncompromised results" to the Competencies requirements
Education and Experience:
- High School diploma, GED or equivalent.
- Billing & Payroll Experience (1 year preferred).
- Advanced Proficiency in Microsoft Office Software programs, with a particular focus on Excel and Outlook
Knowledge, Skills, and Abilities:
1. Possess effective conflict resolution skills, problem solving skills, deductive reasoning, and leadership skills.
2. Strong written and verbal communication skills using tact, courtesy, and cooperativeness.
3. Computer experience, Microsoft Word, Microsoft Excel, QuickBooks, and ability to use standard office equipment and software.
4. Ability to perform basic math functions.
5. Define problems, collect data, establish facts, and draw valid conclusions.
6. Exercise judgment, resourcefulness, ingenuity, and initiative.
7. Ability to perform instruction, monitoring, and assessment of the work of others.
8. Able to work with minimal supervision.
Certificates, Licenses, Registrations:
1. Valid driver license, car insurance, and reliable transportation required.
Salary Description
$23-$25 per hour