Job Details

Description

Primary Purpose

The Finance Coordinator is responsible for managing the general ledger of the agency in accordance with GAAP and performing reconciliations to ensure accuracy. The Lead performs a variety of general accounting tasks, including verifying accuracy of invoices and other accounting records, update and maintain accounting journals and ledgers detailing financial transactions such as disbursements, expense reports, receipts, and accounts payable. Reconciles records with employees, management and vendors, and recommends actions to resolve discrepancies. Performs duties at the professional level, directly related to the management or general business operations of the department. Must exercise independent judgement and discretion.

Education and Experience

Three years directly related experience required. Must possess knowledge of basic accounting principles. Proficiency in all Microsoft Office applications and accounting software required. Knowledge of non-profit business practices preferred.

Minimum Qualifications

• Provide proof of current, valid Oregon Driver's License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties.
• Successfully pass a Criminal Background Check and Medicaid Fraud Check.

• The Finance Coordinator is responsible for performing duties with the attention to detail necessary to produce accurate financial entries in accordance with GAAP.
• The Finance Coordinator is responsible for the timeliness of closing the month, performing the general accounting duties as shown in that section below and completing the month end checklist according to the outlined timeline and duties.
• The Finance Coordinator is expected to identify and point out unusual income and expenses that have occurred throughout the month. and provide a recap of the statement of activities to management as necessary.
• The Finance Coordinator is a trusted advisor and partner to the virtual CFO and will be relied upon as the eyes and ears of the agency regarding improved efficiencies and processes, cost controls and other recommendations that help the bottom line.
  • For Executive Management to effectively run the organization, the Finance Coordinator must possess strong communication, analytical, and organizational skills.
• This position requires proactive positive communication of issues and concerns with operations and management; possess strong communication and organizational skills.
• The below duties are the general job duties and expectations.
  • GAAP knowledge.
  • Strong understanding of internal controls and breakdown in internal controls, internal audit procedures, ability to adapt internal controls to changes in operations appropriately.
  • Prepare all schedules for the annual audit and coordinate the annual audit timing and scheduling in a timely manner.
  • The Finance Coordinator is expected to utilize the virtual CFO as a mentor and seek guidance and ask questions as necessary.

• Timely attention to bank reconciliation and other balance sheet reconciliations per month end checklist each month.
• Research any activity on bank reconciliations and determine appropriate course of action of any item greater than 60 days old. This could include contacting vendors, moving over to Unclaimed Properties payable, adjustments or other actions.
• Adherence to the fixed asset policy for capitalized items, establishing appropriate lives in the fixed asset system, and proper entries for depreciation.
• Maintain all schedules/spreadsheets and records that will support the monthly financial statements.
• Close the month timely and accurately per the month end checklist guidelines.
• Maintain details on real estate to include loan documents, property tax statements and other details as necessary. Review property tax statements to ensure lowest property taxes applicable to a nonprofit in that county.
• Pay Foster Parents Timely twice a month
• Write all checks, record deposits and post Raiser's Edge entries. Communicate with Development Staff to ensure everything is correctly recorded and email income statements monthly.
• Responsible for communicating billing to Options, Lane and Marion Counties and keeping track of their accounts receivable as well as all the clients.
• Review Payroll Journal Entries and PTO accruals for accuracy, assist when payroll staff need help.
• Responsible for all month end Journal Entries
• Track all funding and expenditures for Grants and special projects.

• Answer questions from managers on activity posted to department financial statements.

• Review, process and maintain all invoices and provide vendor reconciliation.
• Prepare Cash Requirement report weekly, for review by Operations and Finance Manager, prior
  to check run.
• Vendors are to be managed so that payments are made according to the terms of the vendor, credits are applied timely if applicable and aged accounts payable are presented clean and accurately.
• Maintain credit card statements and maintain reconciliation for charges.
• Responsible for the maintenance and reconciliation of all Petty Cash reimbursements.
• Prepare all 1099's and 1096 forms for filing with vendors and government entities.
• Monitor and collect receipts for all advanced funds, including per diems.

• Abide by ethical codes, mission, values, and professional standards, including confidentiality.
• Actively utilize, reference, and follow agency policies, procedures, and guidelines.
• Present a positive attitude, professional demeanor and demonstrated respect with youth and young adults, families, staff, visitors, and community partners.
• Perform all work tasks in a proper and safe manner per established policies, procedures, and guidelines to prevent unnecessary injury, time loss and agency expense.
• Comply with all federal, state and agency health and safety reporting requirements.

• Meet all Education and/or Experience Requirements listed for the specific position.
• Provide references upon request.
• Request official transcripts upon offer of employment.
• Provide proof of current, valid Oregon Driver's License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties.
• Successfully pass a Criminal Background Check and Medicaid Fraud Check.
• Obtain and maintain current CPI Verbal De-Escalation Certification during employment.
• Obtain and maintain current First Aid and Cardiopulmonary Resuscitation (CPR) certification during employment.
• Obtain a Food Handler's Card once employed.